> For the complete documentation index, see [llms.txt](https://docs.flylogs.com/fcom/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.flylogs.com/fcom/crew-management/flight-instructor-and-chief-pilot.md). # Flight Instructor & Chief Pilot Flight Instructors (group 170) and Chief Pilots (group 150) are elevated pilot account types with broader visibility and additional operational capabilities compared to standard Pilot or Student accounts. They are still pilot-level accounts — they have no access to company management or billing — but they have a supervisory role over flights, crew and schedule. *** ## Chief Pilot The Chief Pilot is the highest-level pilot account. It is designed for the person responsible for flight operations oversight within your organisation. ### What a Chief Pilot can do * **View all pilot profiles** in the organisation, including personal details, documents, medical and licence expiry dates. * **View all flights** — every flight logged by any pilot in the company, not just their own. * **Create and confirm flights** for themselves or any other pilot. * **Edit confirmed flights** — Chief Pilot is the only pilot account type that can modify a flight after it has been confirmed, with no time restriction. * **View and manage the full flight schedule** for all pilots across the organisation. * **Send schedule notifications** to any assigned crew member. * **View pilot duty times** across the entire crew. * **Access the pilot audit page** for a consolidated view of crew activity. * **Manage FI assignments** (flight schools only) — view which Flight Instructors are supervising which students, and identify students with no supervisor assigned. * **Access training student and session overviews** (Premium plan required). * **Log their own flights** in the same way any pilot would. ### Chief Pilot dashboard The dashboard is oriented towards crew oversight: * **All recent and upcoming flights** — not limited to their own; shows operations across the company. * **All pilot schedules** — full visibility of the schedule calendar for every pilot. * **Pilot currency overview** — upcoming medical, licence and rating expirations across all crew. * **Pilot duty time totals** — aggregated duty records for the full crew. * **Aircraft status** — upcoming maintenance events and any ADSB-tracked aircraft currently airborne. * **FI assignment tree** (flight schools) — a visual overview of which instructors are managing which students, with warnings when an FI has too many assigned students. ### Limitations * Cannot create or edit pilot accounts — only managers with HR or administrator roles can do that. * Cannot access billing, invoices or account balances. * Cannot modify company settings, bases or user permissions. * Cannot delete flights or safety reports. * Cannot create or edit training programmes — only a Trainings Manager staff account can do that. ### Notifications Chief Pilots receive the following automatic notifications: * **Schedule notifications** — when a flight they are assigned to as PIC, SIC or supervisor is created, modified or cancelled. * **Document / medical expiry warnings** — reminders when their own documents or licences are approaching expiry. * **Flight confirmation** — confirmation when a flight they participated in is confirmed. > A Chief Pilot can also manually trigger schedule notifications for any schedule event they have access to edit. *** ## Flight Instructor The Flight Instructor (FI) account is designed for instructors who supervise student pilots. It combines the ability to log and manage their own flights with visibility into their assigned students. ### Supervisor assignment Each Flight Instructor can be assigned as a **supervisor** to one or more students. This assignment defines which students the FI can see and manage. A student can only have one supervisor at a time. The Chief Pilot and company managers can view and change these assignments from the FI Assignments page. ### What a Flight Instructor can do * **View their supervised students' profiles** — personal details, logbook, documents and licence status, but only for students assigned to them. * **View their own flights and their students' flights** — not other pilots' flights. * **Create and confirm flights** for themselves and their supervised students. * **View their own schedule** and the schedules of their assigned students. * **View their own FI assignment** — their list of supervised students. * **Submit safety reports** for incidents or hazards they observe. * **Log their own flights** in the same way any pilot would. ### Schedule management By default, Flight Instructors have **read-only** access to the schedule. They can see their own assigned flights and the flights of their supervised students, but cannot create or edit schedule records. If your company administrator enables the **"Allow FI to manage schedules"** setting, Flight Instructors gain the ability to create and edit schedule records — the same level of schedule editing access as a Chief Pilot. ### Flight Instructor dashboard The dashboard focuses on day-to-day instructional duties: * **Own upcoming schedule** — assigned flights and availability for the coming days. * **Supervised students** — list of assigned students with their current status. * **Own flight time totals** — personal logbook summary and recent flights. * **Own document expiry reminders** — warnings for licences and medical certificates approaching expiry. ### Limitations * Can only view profiles and flights of their **directly supervised students** — not other pilots, other FIs or unsupervised students. * **Cannot edit confirmed flights** — once a flight is confirmed, only a Chief Pilot or manager can modify it. * Cannot create or modify schedule records unless the company setting "Allow FI to manage schedules" is enabled. * Cannot send schedule notifications for schedules they did not create. * Cannot access pilot audit, duty time overviews or the FI assignment management page (they can only view their own assignment). * Cannot access billing, invoices or company financial data. * Cannot modify company settings or manage other user accounts. * Cannot create or edit training programmes. ### Notifications Flight Instructors receive the following automatic notifications: * **Schedule notifications** — when a flight or schedule event they are assigned to as PIC, SIC or supervisor is created, updated or cancelled. * **Student schedule changes** — when a supervised student's assigned flight is modified. * **Document / medical expiry warnings** — reminders for their own licences and documents nearing expiry. > Flight Instructors can only trigger manual schedule notifications for schedule events they created themselves. *** ## Comparing the two roles | Capability | Flight Instructor | Chief Pilot | | ---------------------------------- | :---------------: | :---------: | | View own flights | ✅ | ✅ | | View all company flights | — | ✅ | | View supervised students' flights | ✅ | ✅ | | Create flights | ✅ | ✅ | | Confirm flights | ✅ | ✅ | | Edit confirmed flights | — | ✅ | | View supervised students' profiles | ✅ | ✅ | | View all pilot profiles | — | ✅ | | View own schedule | ✅ | ✅ | | View all pilots' schedules | — | ✅ | | Edit / create schedule records | Company setting | ✅ | | Send schedule notifications | Own only | ✅ All | | View pilot duty times | Own | All pilots | | Pilot audit page | — | ✅ | | FI assignment management | Own only | ✅ All | | Access billing | — | — | | Manage user accounts | — | — | *** ## Assigning these account types Both account types are set when a pilot account is created, or can be changed later by a Company Administrator, Operations Manager or Human Resources Manager. To change an existing pilot's account type: go to **Pilots** → select the pilot → edit the **Account Type** field. For more on creating pilot accounts, see [Create Pilots or Students](/fcom/crew-management/create-pilots-or-students.md). For a full overview of all account types across the system, see [Account types](/fcom/company-management/account-types.md). --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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