> For the complete documentation index, see [llms.txt](https://docs.flylogs.com/fcom/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.flylogs.com/fcom/first-steps/contacting-support.md).
# Contacting Support
How to reach the Flylogs support team directly from inside the application
Flylogs includes a built-in support tool available from any screen. You can use it to report a bug, ask a question or request a change — without leaving the application.
***
## Opening the support modal
Look for the **red life-ring icon** in the top-right corner of the navigation bar. It sits between the language switcher and the notification bell.
The support button is always visible in the top navigation bar
Click it to open the **Reach Flylogs support** panel. If the panel is already open and minimised, clicking the button brings it back to full size.
> The support button appears on any screen wide enough to show the full navigation bar. On narrow screens and phones the navigation bar is replaced by a menu drawer — open it and choose **Help**, then use **Reach Flylogs support** on the Help and Support page.
***
## Filling in the report
The form has three steps indicated by the dots at the top of the panel.
Step 1 — describe the issue or request
### Step 1 — Issue details
| Field | Required | Notes |
| ---------------------- | :------: | -------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Category** | Yes | The area of the product the report relates to (e.g. Flights, Schedule, Pilots). Pre-filled based on the page you were on before opening the panel. |
| **Severity** | Yes | How much this is blocking you: Critical, High, Medium or Low. |
| **Subject** | Yes | A short title for the issue (up to 100 characters). |
| **Description** | Yes | What happened or what you need. Minimum 30 characters. Include any error messages and what you expected to see instead. |
| **Steps to reproduce** | No | Numbered steps that let the team reproduce the issue from scratch. Helps resolve bugs faster. |
#### Duplicate detection
As you type the subject, Flylogs checks whether a similar report is already open. If a match is found, links to those existing reports appear below the subject field. Check them before submitting — your issue may already be tracked and being worked on.
#### Draft auto-save
Your work in progress is saved automatically in the browser. If you close the panel or navigate away, your draft will be waiting the next time you open it. The draft is cleared once you submit successfully.
***
### Step 2 — Attachments
After the issue details are submitted, you land on the attachments step. Here you can upload screenshots, screen recordings or audio clips that help illustrate the problem.
**Automatic screenshot:** When you first open the support panel, Flylogs silently captures a screenshot of the page you were on. This is attached to your ticket automatically once it is created. You will see a confirmation when the upload completes. No action is needed on your part.
You can also drag and drop or browse for additional files to upload.
Click **Done** when you have finished uploading attachments (or skip straight to Done if none are needed).
***
### Step 3 — Confirmation
The final screen confirms your ticket has been created and shows its reference number. From here you can:
* **View ticket** — go directly to the ticket detail page where you can read it and add follow-up comments.
* **Submit another** — start a fresh report without closing the panel.
You will also receive an email notification each time the status of your ticket changes.
***
## What information is sent automatically
In addition to what you type, Flylogs attaches context that helps the team reproduce the issue without needing to ask:
| Data | Value |
| --------------------- | ---------------------------------------------------------------------------------------------------- |
| **Page URL** | The page you were on before opening the support panel, and the current URL at the time of submission |
| **User ID and email** | Your Flylogs account identifiers |
| **Company** | Your organisation name and internal ID |
| **Browser language** | Your locale setting |
| **Timezone** | Your detected timezone |
| **Viewport size** | Your browser window dimensions (e.g. 1440×900) |
| **Pixel ratio** | Screen density (useful for display and retina issues) |
| **User agent** | Browser name and version |
| **Page screenshot** | A screenshot of the page captured the moment you opened the support panel |
This data is only used for support and debugging. It is not shared outside the Flylogs support team.
***
## Minimising the panel
Press **Escape** or click the backdrop to minimise the panel without losing your draft. A small dock button appears in the bottom-right corner of the screen. Click it to restore the panel to full size.
***
## Tracking your reports
Go to **Help and Support**. The **Your reports** section at the top lists every report filed by anyone in your organisation, newest first.
Each row shows the reference number, title, category, severity, current status, the date it was opened and the date it last changed. Use the **Open / Closed / All** buttons to switch between what is still with us and what is finished. Long lists are paged.
A **blue dot** next to a row means that report has moved since you last opened it — the status changed, or the support team replied. The count beside the section heading tells you how many have, and the same number appears on the **Help** entry in the navigation menu, so you can see at a glance that something is waiting for you without going to your mailbox. Opening the report clears its mark. Your own replies do not mark your own report.
Click any row to open that report.
You can also reach a report from:
* the **View ticket** link on the confirmation screen shown right after you submit;
* the similar-report links that appear under the subject field while you type a new report;
* the button in any email notification about that report.
On the report page you can:
* Read the full details of what you submitted.
* See the current status and any resolution notes left by the team.
* Add follow-up comments if you have more information to share.
> Replies you add on the report page reach the support team directly. The notification emails themselves are automated and cannot be replied to — use the button in the email to open the report and answer there.
***
## How your report is handled internally
When you submit a report, it enters the Flylogs internal issue tracker with the following lifecycle:
| Status | Meaning |
| ------------- | --------------------------------------------------------------- |
| **New** | Just received. Not yet reviewed. |
| **Next** | Reviewed and queued for the next development cycle. |
| **Open** | Actively being worked on. |
| **On hold** | Paused — waiting for more information or a dependency. |
| **Resolved** | Fixed or addressed. Resolution notes are added to the ticket. |
| **Closed** | Confirmed complete. No further action expected. |
| **Won't fix** | Acknowledged but not planned for implementation, with a reason. |
**Notifications:** You are automatically subscribed to your own ticket. Every time the status, priority or resolution changes, you receive an email with a summary of what changed.
**Triage:** All incoming reports start as the lowest internal priority. The support team reviews each new report and adjusts the priority based on impact, severity and how many users are affected.
**Resolution notes:** When a ticket is resolved or closed, the team adds closing comments explaining what was done. These are visible on the ticket page inside Flylogs.
