Teacher tools

Classroom management and teacher tools

Once a class or exam is scheduled, the assigned teacher and students get access to the scheduled event page details. Additionally, the selected teacher and all company managers, can add some extra content to the event, communicate with students and rate them.

This is what teachers can do:

In regular lessons:

• Add documents or files for the class

• Comment on and answer students' questions

• View and update the student list

• Record class attendance and evaluate student performance, add remarks and corrective measures if needed.

In exams:

• Record attendance

• View and update the student list

• Enter exam grades

• Comment on and answer students' questions

Class evaluation tool for teachers and managers:

The class teacher or any company manager can record attendance and enter evaluation details. Whether editing is allowed depends on who you are and whether the class has been signed off.

Teachers can edit attendance and exam results when:

• The class has not been signed yet, and

• The class was scheduled no more than 3 days ago

Teachers can also sign the class to lock the record once the session has taken place (the sign option becomes available up to 4 hours before the scheduled start time).

Managers (training manager, operations manager, and above) can edit attendance and exam results when:

• The class has not been signed yet — no time restrictions apply

Once a class is signed, the record is locked for everyone. A training manager can unlock it again with Modify signed attendance: confirm the prompt, make the correction, then Update attendance to sign again. Nothing is lost — every signature is kept as history, so you can always see who signed, and when, including earlier corrections.

A teacher who is also enrolled as a student in the same class will be treated as a student — their teacher editing rights are suppressed for that class.

Online exams are graded automatically and cannot be edited manually from the class page.

An onsite exam grade entered on the class page is recorded as one attempt for that sitting in the student's exam history, the same history the manager's Add result button writes to. Saving the class again updates that sitting's attempt rather than adding another one, and the student's pass/fail state and best score are recalculated from the full history.

Attendance statuses and signing

A class left unsigned for more than two days prompts the teacher to sign it.

Attendance isn't a tick box — each student on the register can be set to one of four statuses:

• Attended

• Attended (post-class) — used to credit a student who did not attend live but completed the class afterwards (see Missed classes and class work).

• Absent

• Absent (justified) — set automatically when a student's absence justification is approved (see below).

Before the class is signed, a student can simply be left unmarked — nothing is recorded for them yet. Attendance is only saved when you sign the class: signing turns every student still unmarked into Absent, and from that moment the register is a record, not a draft. Both Attended and Attended (post-class) count as present; Absent (justified) does not.

Signing automatically sends a missed-class email to every student marked Absent, with the class details and a link back to the class page. Each student gets that email once per class, even if you reopen and re-sign the register later — re-signing won't send it again to students already emailed.

Students invited to a class without being enrolled in the training appear on the register as Not enrolled, read-only. No attendance can be recorded for them and they're left out of the attendance count and the missed-class email — enrol them in the training first.

Student attendance signatures

Some courses ask the students themselves to countersign their attendance, the way a flight debrief is signed. Turn it on per course with Require students to sign assistance on the training settings page (see Edit a training). It applies to onsite and remote classes; distance courses don't use it.

When it's on:

• As soon as you record a student as Attended or Attended (post-class) and save, that student is notified and asked to sign. Each student is asked once per class.

• The student opens the class page, presses Sign my attendance and confirms with their password. Their signature is stored with the date and time.

• You see the signature date under each student's name on the register, and a SIGNED column appears on the class report PDF — showing the date, Not signed, or — for anyone who wasn't present to sign.

What the student sees on the class page once you record them as present.

Students can sign from four hours before the class onwards, and by default there is no closing date — a signature that arrives late is still better than a record nobody can complete. If your organisation wants one, set Close signatures after (days) on the training. Absent students are never asked — there's nothing for them to attest.

After signing, the banner reports the date and time the student signed.

Switching the setting on is not retroactive. It applies to classes from the moment you enable it. Everything taught and signed before that stays exactly as it is — those classes are not subject to the requirement and are never shown as missing a student signature.

Signing the class yourself does not close the students' window: your signature certifies who was there, theirs confirms they were. A student can still sign after you've signed and locked the register, which is usually exactly when they get round to it.

Chasing outstanding signatures

Trainings → Pending signatures lists every student signature still missing across all your courses, so you don't have to open classes one by one looking for gaps. It covers both signatures a student can owe — the class attendance countersignature and the flight mission debriefing signature — because when you're chasing someone it rarely matters which of the two is outstanding. Group it by course or by student, filter to one course, and open the class or the flight straight from the list.

Outstanding signatures grouped by course, oldest class first.

Each row shows the date, the student, what is unsigned, and — for class attendance — whether they've been asked yet. The oldest item in each group is listed first, since that's the furthest from anyone's memory.

It opens on the last 90 days, and you can widen it to a year or to everything. That default matters: debriefing signatures have been in Flylogs for years, so "all time" on an established school is an archive rather than a list anyone will work through.

Classes taught before a course adopted the attendance requirement never appear. Flight debriefings have no such cut-off, because that signature has always been available — an old unsigned debriefing is genuinely outstanding.

It is a worklist and nothing more: an outstanding signature never blocks course completion and never blocks a certificate.

Available to Crew Scheduling and above — Trainings Managers, and every manager role more senior than them.

Exporting a class report (PDF)

The class teacher and any training manager can download a PDF report of a class or exam session — handy when your authority asks for evidence of theoretical training. Use the PDF report button next to Edit Class on the class page. Students don't see it, and a teacher who is on the class's own student list is treated as a student here too.

The report uses the same layout as the flight record PDF: your company logo (or company name) top left, the report title in the middle and the export date top right, with page numbers on every page. It contains:

• Session identification — training, subject, lesson or exam, date and time (in your company's time zone and date/time format), duration, teacher and location

• Lesson content — goals and learning objectives (for exams: name, reference, type and duration)

• Attendance register — every student's attendance status, remarks and corrective measures, plus the attendance count. For exams, the result earned in that sitting. On courses that require student attendance signatures, a SIGNED column shows when each student signed.

• Student evaluations — each student's learning-objective and performance-metric ratings and comments, on your training's rating scale

• Session remarks

• Attendance certification — who signed the register, when, from which IP address, and the record's integrity hash, plus how many times it was signed before

A class that hasn't been signed can still be exported, but the report is marked UNSIGNED on every page because its statuses can still change. Sign the class first when you need the final record. Students invited without an enrolment are shown as Not enrolled and left out of the attendance count.

Requesting class work

From the class page's Classroom tab (which also holds the class discussion), a teacher can request class work (homework) from students: turn it on, set a deadline and write a description of what's expected. Students are notified and see a banner on the class page until they've dealt with it.

Once attendance is signed, the request is frozen — it can no longer be enabled, changed or cancelled. Students can still upload their work after signing, and the teacher and any training manager can review everyone's submissions from the same tab; each student only ever sees their own.

Class work is one file per student. Students can replace theirs — delete, upload again — until the deadline passes or you grade it, whichever comes first; after either, it locks. Grading early is therefore a way to freeze a submission. Anything submitted after the deadline is still accepted and shown to you marked Late.

Staff documents

The class page's Documents tab has two boxes you can upload to:

• Class documents · visible to students — handouts and material for everyone on the register.

• Staff documents (amber, with a lock) — files only training managers and the class's teacher can see: lesson plans, marking notes, answer keys. Students never see this box or its files, and can't open them even with a direct link.

Who counts as the class's teacher: the teacher assigned to the class, or the subject's teacher. Training managers (Crew Scheduling and above) see the staff documents on every class. Exam sittings have the same two boxes.

Grading class work

The same Classroom tab lists every student on the register with their submission — who uploaded it, when, and whether it was late — plus a score out of 10 and a comment for the student. Students who submitted nothing still get a row, so you can record a zero with an explanation. A score, a comment, or both: an empty grade isn't saved. Re-grading replaces the previous mark.

Saving sends the student an in-app message with their score and your comment, linking back to the class. No email, no phone notification. Students see only their own grade.

The subject's teacher and training managers can grade too — the same people who can see the whole roster's submissions.

Class work is requested from the Classroom tab, not while scheduling the class — see Schedule a class or an exam.

Reviewing absence justifications

A student marked Absent can submit a justification — an explanation, a document, or both — from the class page's Attendance tab. The class teacher or any training manager reviews it there: approve it, which sets the student to Absent (justified), or reject it, each with an optional note explaining the decision. A submission only gets one decision; if the student wants to make their case again, they submit a new one.

A student can delete their own class work file to replace it, until the deadline passes or you grade it — never after. Justification documents can never be deleted by the student who submitted them. You and any training manager can remove either at any time, for a corrupt file or work posted to the wrong class. Nothing can be moved to a different record.

Student evaluation pop up window:

Once attendance or exam results are recorded, they are stored in each student's training record. Managers can then access all attendance and exam records, along with a summary showing the percentage of attendance for the entire training program or per subject.

This information is also available to the student and is included in full detail in the training report that Flylogs creates for each student.