Flylogs
My AccountNewsContact
Flylogs FCOM
Flylogs FCOM
  • Flylogs FCOM
  • First Steps
    • Company Sign Up
    • User Login
    • Getting Started - Pilots
    • FAQ pilots and students
  • FAQ company managers
  • Company Management
    • Your Flylogs dashboard
    • Company Settings
    • Billing System
    • Base management
    • Account limitations
    • Account types
  • Crew management
    • Pilot accounts
    • Create Pilots or Students
    • Messaging System
    • Base management
    • Pilot currency checks
    • Pilot Attributions
    • Duty and Flight time storage
    • Document & Certificates
    • Document & Certificate Requirements
  • Aircraft
    • Aircraft management
    • Create your aircraft
    • ADSB surveillance
    • Aircraft maintenance
      • Workorders
      • Inventory
    • Scheduled maintenance windows
  • Flights
    • Flight records
    • Create a flight
    • Flight audit and reporting
    • Audit trails
  • Billing
    • Introduction
    • Billing setup
    • Billing Rates
    • Prepaid packages
    • Online payments
  • Schedules
    • Flight Schedule Records
    • Publishing multiple schedule records
    • Schedule Views
    • Pilot availability records
    • Schedule notifications
    • Schedule cancellations
    • Self scheduling
  • Training courses
    • Training basics
    • Create a training
    • Edit a training
    • Flight Training
    • Schedule a class or an exam
    • Student evaluation
    • Teacher evaluations
    • Student management
  • Documents
    • Document Library
  • SMS
    • Safety Reports
    • Create a Safety Report
    • Safety report analytics
  • 🤖API
    • Description
    • Usage
Powered by GitBook
On this page
  • Automatic Alerting
  • Manager alert and audit tools
  • Pilot audit tool

Was this helpful?

  1. Crew management

Document & Certificates

Document library and alerting system

Last updated 2 years ago

Was this helpful?

Flylogs offers a feature called "My Certificates" which is a system to track and remind users about their important documents and certificates. This system is part of the and it is available on each user's personal details edit page.

Using "My Certificates", users can create various types of documents, attach files, and set deadlines for expiration.

Flylogs will send automatic expiration warnings, both to the user and the company managers.

Automatic Alerting

Flylogs will mark highlight documents in orange and will start sending automatic alerts to the user's email address when the document's expiration date approaches. The alert threshold is different depending on the type of doc:

  • Ratings and licences; 90 days.

  • Medical certificates: 45 days.

  • IDs; 180 days.

  • Passports; 365 days.

When this thresholds for expiration are reached, the document is highlighted in orange and reminder emails are sent to the user once a month or every 15 days if the expiration is within 45 days.

Manager alert and audit tools

Company managers have an overall view of all documents and upcoming expirations. On top of that, company administrators can activate extra settings in the company settings to block users without the proper licence/rating/medical from flight schedules.

Pilot audit tool

All company managers have access to the pilot audit tool which allows a quick view of all pilot certificates and training courses.

Pilot Documentation Control System (PDCS)
Quick view of My certificates available to any Flylogs user.
Manager home page