Duty and Flight time storage

Comply with your local authority flight time and duty time regulations

Control and comply with your CAA Duty and flight time limits. You can set the time limits that apply to your operations easily in your company settings page.

The system gives you the option to automatically block overtime proactively before the flight scheduling happens with a visual warning. So the warning happens before the flight is performed or even scheduled.

Flight duty is controlled after duty times are inserted by the pilots, or automatically calculated by the system.

Automatic duty time calculation

Flylogs can automatically calculate your crew duty times based on a few parameters you need to configure before, like before first flight, and after last flight mandatory times.

If the system is set for automatic calculation, our automatic task will check daily for the previous day flights and calculate each pilot´s duty time based on database records and the company configured settings before and after mandatory times.

Which flights count toward a pilot's duty

Every flight the pilot is on the crew of counts — all three seats, CM1, CM2 and the third seat (shown as Supervisor, Examiner or Specialist depending on your company type). The duty period is stretched to cover the earliest departure and the latest arrival among them, plus the commute times.

This is independent of the flight type's time classification: a seat set to log no hours still produces duty. An instructor who supervises a student's solo flight from the ground gets the duty for it and none of the flight time.

Flight duty period (FDP) is counted more narrowly than duty — see FTL Compliance & Forecast.

The pilots can have the option to enter/modify these times if the company allows them to do so.

In that case, the pilot will see this panel in his/her welcome and profile pages:

Pilots can enter up to X amount of days the duty times, this X is something you configure as company manager.

Pilot notifications

If Flylogs automatically calculates the duty time, we notify the pilot with a message like the one below:

Duty Time reports

Company manages can access the pilot duty time reports in Pilots > Duty times This report contains a list of all pilots with a filter, and another axis with all days of the selected month.

If any record is over the configured MAX DUTY TIME, the time will appear highlighted in red. This also applies to duty periods that cross midnight (e.g. a duty starting in the evening and ending after 00:00 the next day) — the full duty length is counted against the day the duty started.

Each pilot row has a download icon that generates a PDF version of the same report for that pilot and month. The PDF's duty time column is highlighted in red under the same rule as the overview.