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Pilot self scheduling for clubs and small schools
Flylogs enables you to establish automated scheduling with specific restrictions for your pilots. You have the flexibility to determine who can utilize the auto-scheduling feature, which aircraft can be assigned, and additional conditions such as minimum booking time and the requirement for a Flight Instructor.
Within your company settings page, you'll discover the general Schedule settings. Here, you can configure settings that will be applicable to all schedules and users. You have the option to specify the time frame before a flight during which pilots can cancel a schedule. Additionally, there are checkboxes that allow you to decide whether you require both the PIC (Pilot-in-Command) and SIC (Second-in-Command) to confirm the scheduled flight.
In the second part of this settings box, you can limit the self scheduling options.
Remember that self scheduling has to be enabled on each aircraft!
You have the flexibility to decide whether you want to restrict night-time reservations or prevent pilots with insufficient billing credit. Furthermore, you can set the maximum number of reservations per day and define minimum and maximum slot times as well.
You need to activate self scheduling on each aircraft.
On the aircraft settings page, you will find the Enable Self-Scheduling option along with the option to limit which pilots can fly this particular plane.
Enable self-scheduling on the aircraft edit page.
On the same aircraft edit page you can find the Qualified pilots list, where you can select which pilots are able to self-schedule on the aircraft. If no pilots are entered, the system understands that any pilot can fly the aircraft as PIC.
As a pilot, on my dashboard, I can find a Schedule a flight box, see below:
Pilots automatically see the Schedule a flight option if they are entitled to do so.
When accesing the scheduling tool, the pilot will be able to see all aircraft for which he or she is authorized as PIC to rent. The calendar displays other flights blocking the calendar slots and the pilot only has to click and drag on the desired time slot.
Calendar of aircraft availability
Once the pilot clicks and holds on a time slot, the system will automatically pop up the booking confirmation window that you can see in the following screenshot:
Self-booking modal window
The self-booking modal shown above behaves differently based on the pilot profile making the appointment. Students are required to select a PIC, while pilots, flight instructors, and those with higher ranks have the option to choose themselves as PIC or leave the field empty.
After the pilot clicks the "Book this Slot" button, the system locks the slot and sends a notification to the selected PIC, requesting confirmation. Once the PIC confirms the flight, the SIC will no longer be able to modify the booking.
Last modified 1mo ago